Features
Six field types,one link per signer,one record per document.
The full list of what OfferFlow does, and a short list of what it deliberately does not. Both are worth reading before you pick a signing tool.
01 · Preparing
Preparing a document
Everything here happens on the PDF you already have, in the browser.
- Six field types
- Signature, initials, date, text, checkbox and printed name. That is the complete set — there is no seventh.
- Placement on the page, not in a form builder
- Drag a field onto the page and resize it where it needs to sit. Field positions are stored against the page they were placed on.
- Required or optional, per field
- Every field is required by default. Turn that off for the ones that genuinely are optional; the rest become a gate the signer cannot get past.
- Labels on text fields
- Give a text field a short caption so the signer knows what belongs in it. Other field types carry their type as their caption.
- Copy a field down every page
- One action places the same field on every remaining page, so initials on a long agreement are one control rather than one drag per page.
- Templates that keep their fields and roles
- Upload a reusable PDF template with its field placement and signer roles already set, then raise the next copy from it.
02 · Sending
Sending it out
One document, one separate link per person, and a dashboard to track it.
- Up to eight signers per document
- Eight is the enforced cap, checked on the server as well as in the editor. It is a limit on one document, not on your account.
- Parallel signing
- Each signer gets a separate link at the same time, with fields scoped to that signer.
- Saved contacts
- Pick a recipient you have sent to before instead of retyping a name and email that has to be exactly right.
- A separate signing link for every recipient
- Links are not shared or guessable, and forwarding one does not hand over anyone else's fields.
- Links that expire
- Every signing link carries an expiry rather than staying live indefinitely in an old inbox. If a signer needs a new link, the sender can resend the invitation from the dashboard.
- All-or-nothing sends
- A send either issues every signer's link or fails without changing the document. There is no half-sent state to untangle.
03 · Signing
What your recipient gets
The half you do not control. Below is everything it does not ask your recipient to do.
- No account, no download
- The link opens the document in the browser they already have. There is nothing to install and no password to create.
- Works on a phone
- The phone layout guides them to the next field still needing an answer instead of asking them to pinch and scroll through the whole document.
- Typed or drawn signatures
- Typed in one of three handwriting styles, or drawn with a finger or mouse. No photograph of a signature is involved.
- Only the fields addressed to them
- Another signer's fields are not sent to their browser, so one recipient cannot read or fill another's answers.
- A required-field check on the server
- The submission is rejected outright if a required field is missing, not merely greyed out in the interface.
- Consent recorded as its own event
- Acknowledging the e-sign disclosure and confirming the final signature are recorded when successfully captured, with their own timestamps.
04 · Tracking
Tracking and unsticking
What you can do to a document after it has gone out and before it comes back.
- One inbox for everything outstanding
- Sent documents with a signature still missing collect in a single list, each showing which named signers have not signed yet.
- Reminders to the people holding it up
- Resend to the outstanding signers without emailing the ones who have already finished.
- Bounced invites are flagged, not silent
- A hard bounce is recorded against that signer so a mistyped address shows up as a problem rather than as silence.
- Fix an address without rebuilding the document
- Correcting a signer's email rotates their link, clears the bounce and leaves every field, signature and other signer untouched.
- Void a document that has been superseded
- Voiding stops it accepting signatures and is itself recorded, so the file shows the document was withdrawn rather than losing it.
- Duplicate, rename and archive
- Reuse a document as the starting point for the next one, and move finished work out of the active list without deleting it.
After the last signature
What completion leaves you holding
Two PDFs and a record, produced automatically at completion rather than assembled by hand when somebody asks.
- A flat signed PDF
- Signatures, initials, dates, typed values and checkbox marks are drawn into the page. One file, nothing layered on top.
- A SHA-256 fingerprint
- Hashed from the final stamped file at completion, so a copy that turns up later can be checked against it.
- A Certificate of Completion
- Recorded events with timestamps, actor context and request information where captured, on a PDF you can hand to whoever is asking.
- Copies where they need to be
- OfferFlow sends completion emails with download access to the owner and signers. The signed PDF and certificate remain downloadable from the dashboard.
- The same trail readable in the app
- Open a document's events directly from the dashboard when you want the answer without opening a PDF.
The record behind those two files — every event OfferFlow writes, what each one carries, and why none of them can be edited afterwards — is documented in full.
Read the audit-trail pageThe other list
What OfferFlow does not do
Every item below is a real boundary, not a roadmap entry. If one of them matters to your document, the honest answer is that OfferFlow is the wrong tool for it.
- It does not verify who anybody is
- There is no identity-document check, no one-time passcode and no multi-factor step for signers. Attribution rests on control of the email address the link was sent to.
- It does not issue qualified or PKI-backed signatures
- OfferFlow produces standard electronic signatures. There is no certificate authority and no cryptographic signing credential per signer.
- It does not witness or notarize anything
- No witness workflow, no notary session, no video recording. Documents your law requires to be witnessed or notarized are outside what it can do.
- It cannot tell you a document is enforceable
- That depends on the document type, the jurisdiction and the facts around it. OfferFlow supplies evidence; it does not supply a legal opinion.
- A signer cannot decline in the product
- There is no reject button. Someone who does not want to sign tells you, and you void the document.
- There is no payment collection or in-person signing mode
- OfferFlow sends documents for signature over email links. It does not take money and it has no kiosk or hand-the-tablet-over flow.
Start with a 30-day free trial. Subscribe for $15/month or $120/year — save $60 with unlimited documents. Every feature on this page is on that one plan — see the use-case pages for how four kinds of team put them together.
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